Obligation to Maintain Certain Records
CSD-3.10.1
A
licensed central depository shall provide or cause to be provided all such facilities as may be necessary:(a) To facilitate efficient deposit ofsecurities ;(b) To facilitate registration ofdealings in deposited securities;(c) To ensure the safe custody of certificates and other documents representing deposited securities;(d) To guard against falsification of anyrecords or accounts required to be kept or maintained under the Module; and(e) To establish a proper and efficient system for the verification, inspection, identification and recording of allsecurities deposited with thecentral depository .Amended: April 2016CSD-3.10.2
Every
licensed central depository shall maintain the followingrecords and documents, mainly:(a)Records ofsecurities dematerialised and re-materialised;(b) The names of the transferor, transferee, and the dates of transfer ofsecurities ;(c) A register and an index ofbeneficial owners ;(d)Records of instructions received from and sent todepository participants ,issuers , issuers' agents andbeneficial owners ; and(e)Records of approval, notice, entry and cancellation of pledge or charge, as the case may be.Amended: April 2016CSD-3.10.3
A
licensed central depository shall also keep suchrecords and accounts, in sufficient detail, so as to show particulars of:(a) All monies received or paid by thelicensed central depository , including dividends received in respect of any deposited securities and the disbursement of such dividends to depositors;(b) All income received from commissions, fees, charges and other sources and all expenses, commissions and otherpayments made or paid by thelicensed central depository ;(c) All assets and liabilities (including contingent liabilities) of thelicensed central depository ;(d) All deposited securities and particulars showing for whom the certificates and the instruments of transfer in respect of such certificates are held;(e) All purchases and sales of deposited securities and particulars of other dealings made in respect thereof, the charges and credits arising therefrom, the identity of the buyer and seller of each of those deposited securities or, in the case of other dealings, the identity of thepersons executing such dealings and theperson in whose favour such dealings are executed as the case may be.Amended: April 2016CSD-3.10.4
An entry in the
records or accounts shall specify the date and time of making such entry and, in the case of an entry made by aperson , the identity of suchperson .CSD-3.10.5
All such
records to be maintained for a minimum period of 10 years as required under the CBB law.