GR-1.1 GR-1.1 General Requirements
GR-1.1.1
In accordance with Article 59 of the CBB Law, all
licensees must maintain books and records (whether in electronic or hard copy form) sufficient to produce financial statements and show a complete record of the business undertaken by alicensee . These records must be retained for at least ten years according to Article 60 of the CBB Law.January 2014GR-1.1.2
Paragraph GR-1.1.1 includes accounts, books, files and other records (e.g. trial balance, general ledger, nostro/vostro statements, reconciliations, list of counterparties, etc.). It also includes records that substantiate the value of the assets, liabilities and off-balance sheet activities of the
licensee (e.g. client activity files and valuation documentation).January 2014GR-1.1.3
Separately, Bahrain Law currently requires other corporate records to be retained for at least five years (see Ministerial Order No. 23 of 2002, Article 5(2), made pursuant to the Amiri Decree Law No. 4 of 2001).
January 2014GR-1.1.4
Unless otherwise agreed to by the CBB in writing, records must be kept in either English or Arabic. Any records kept in languages other than English or Arabic must be accompanied by a certified English or Arabic translation. Records must be kept current. The records must be sufficient to allow an audit of the
licensee's business or an on-site examination of thelicensee by the CBB.January 2014GR-1.1.5
Translations produced in compliance with Rule GR-1.1.4 may be undertaken in-house, by an employee or contractor of the
licensee , providing they are certified by an appropriate officer of thelicensee .January 2014GR-1.1.6
Records must be accessible at any time from within the Kingdom of Bahrain, or as otherwise agreed with the CBB in writing.
January 2014GR-1.1.7
Where older records have been archived, the CBB may accept that records be accessible within a reasonably short time frame (e.g. within 5 business days), instead of immediately. The CBB may also agree similar arrangements where elements of record retention and management have been centralised in another group company, whether inside or outside of Bahrain.
January 2014GR-1.1.8
Paragraphs GR-1.1.1 to GR-1.1.7 apply to
licensees , with respect to all business activities.January 2014