HC-2.4 HC-2.4 Disclosure of Conflicts of Interest
HC-2.4.1
Each
approved person must inform the entire board of (potential) conflicts of interest in their activities with, and commitments to other organisations as they arise. Board members must abstain from voting on the matter in accordance with the relevant provisions of the Company Law. This disclosure must include all material facts in the case of a contract or transaction involving theapproved person . Theapproved persons must understand that any approval of a conflicted transaction is effective only if all material facts are known to the authorising persons and the conflicted person did not participate in the decision. In any case, allapproved persons must declare in writing all of their other interests in other enterprises or activities (whether as a shareholder of above 5% of the voting capital of alicensee , a manager, or other form of significant participation) to the Board (or the Nominations or Audit Committees) on an annual basis.January 2013HC-2.4.1A
The chief executive/general manager of the
licensee must disclose to the board of directors on an annual basis relatives of anyapproved persons occupyingcontrolled functions within thelicensee .April 2016HC-2.4.2
The board should establish formal procedures for:
(a) Periodic disclosure and updating of information by eachapproved person on his actual and potential conflicts of interest; and(b) Advance approval bydirectors or shareholders who do not have an interest in the transactions in which alicensee's approved person has a personal interest. The board should require such advance approval in every case.January 2013